Accounts Payable

To access accounts payable click the financial button and select the Bills View of the Financial module. This is a basic system that allows you to track bills. We provide this as a quick and easy method but prefer our clients to use QuickBooks because of the integrated checkbook and online bank update.

To add a payable, click the New button. Enter the appropriate information. A drop down box with a list of all your vendors is provided. You can choose from this list or manually type in a name.

To edit a record, click the record in the grid and enter you new information directly in the grid or in the text boxes provided.

To print a report of all payables due click the Print button on the toolbar. As in other modules in DealerTrax Shop Manager, if you right click on the Print button, you can edit the report. You can sort your payables by vendor and by due date. Just click the column header of vendor or due date to sort. You can also view payables by paid, unpaid, or view all.

To pay your items in payable, check the items you wish to pay by clicking the Pay checkbox within the grid. Then click the Pay All Checked button. The items will automatically be transferred to your Checks View for editing. At this point you may edit the check number, etc. Once you are satisfied with the check information, write the check and mark the item Paid in the checkbox within the Checks View Grid.

Please Note: The program does not print checks for you. The intent of this module is for record keeping only.

See also